Taming a Monster Doc with Bookmarks and Footnote Hyperlinks

In a previous post on instantly creating a Table of Contents, I promised to tell you about an additional feature on Google Docs that would increase the ease of navigating a VLD (Very Long Document). By using a bookmark, along with a hyperlink in the footer of your document, you create the option for readers to jump back to the top with one click (instead of excessive scrolling!). Once you learn the 2 basic skills, you’ll be able to use those to make any document more connected. Those connections can stay within the doc itself, or you could hyperlink to any URL (website address) of your choosing.

Skill 1: Bookmark

Making a bookmark in your document is like placing a bookmark in a book. It allows you to get back to that spot more quickly and easily. So, if you have a Table of Contents, you probably want to be able to hop to it, right?

  1. Click and drag over the text Table of Contents to select it.
  2. Then, click the Insert menu, and Bookmark.Insert>Bookmark
  3. You’ll know you’ve done it right when this cute blue bookmark shows up. blue bookmark

Skill 2: Hyperlink in the Footer

Anything you type in the Footer of a document will show up on the bottom of every page. This is a perfect place for inserting a hyperlink to the bookmark you’ve just created.

  1. Click the Insert menu, then Footer.                             Insert>Footer
  2. In the Footer, type something like Return to Top.

    Footer that says Return to Top
    You also have the option to have a different first page, in case you don’t want the Footer included on page 1.
  3. Click and drag to select the words Return to Top, and then make it a hyperlink. There are 3 ways to do this.
    1. Use the keyboard shortcut: CTRL + K
    2. Use the Link Icon Link Icon
    3. Use the Insert Menu>Link
  4. Then you’ll get this box. Click on Bookmarks>Table of Contents, and Apply.Hyperlink options
  5. Your words hyperlink   turn blue and underlined to show that the hyperlink is there. Now you can click there to jump up to the bookmarked Table of Contents. And, since you put that link in the Footer, it will automatically be added at the bottom of ALL of your pages.

Using a Table of Contents, along with bookmarks, and a hyperlink in the footer, makes your VLD more user friendly and interactive.


Teacher Ideas:

Teach your students these skills, and have them create a clickable textbook together. They can make hyperlinks within the document, and hyperlinks out to additional resources, as well as practice writing headings that will make their Table of Contents helpful to outsiders. Then, they can publish their work and share it with a worldwide audience.

 

Instagrow a Table of Contents

A hyperlinked table of contents is a piece of practical magic for a long Google Document. The 25-page guide pictured here is much more approachable with this Table of Contents than it would be if users had to scroll or use Ctrl + F to find what they were looking for. One click and the document jumps right down to that particular spot.Table of Contents Example

Literally in seconds, you can create this beautifully simple feature for a document of your own. Here’s how.

  1. Go through your document and change the words you want to be included in your table of contents from Normal text to Heading 1. You do this by clicking and dragging over the text to select it, just like you would if you were trying to change the font or size. The option to do this is to the left of where you’d change the font, under the Format and Tools menus.Text styles normal to heading 1
  2. Click where you want your table of contents to go. Then go to the Insert menu, and you’ll find Table of Contents there at the bottom. Click. BOOM! Done.

Insert,Table of Contents

Seriously, that’s it.


 

If you add more Headings after your insert the Table of Contents, you’ll need to update, or refresh it, before the new Heading shows up in the ToC. Click the circle’d arrow to accomplish this feat. update table of contents


 

Next Post Preview: Adding a link in the footer to make navigating a long document even easier.

Footer hyperlink back to top of document

Google Slides: Edit Master

Looks matter. A good-looking theme adds polish and gravity to the topic. Plainly dressed default slides give the impression that the content is unimportant. In Google Slides, creating a custom theme to fit your style is easy. Just use Edit Master!

If you’re like me, you change your mind about font or color multiple times through the creation process. The Edit Master lets us make those changes instantly on all slides at any time. It’s not too good to be true. Check this out.


If you prefer screenshots to videos, here are the basic steps. There are only 5! And one of them is X-ing out at the end…You can definitely do this.

1. First, Start a slideshow. Then, click Slide>Edit MasterClick slide then edit master

2. Click the Master
Master

 

 

 

 

 

3. Click Background and choose a dark color. The reason for this is explained in a previous post, but basically, you don’t want to compete for the focus of your audience (students, colleagues, etc.) with a giant, blinding white screen. Alternatively, choose an image. Or get super creative and use a collection of shapes and images, or change the colors of the text boxes.BackgroundBackground color or image

 

 

 

 

 

4. Change the font color and style if you like.

5. Then X out of the Edit Master to get back to your actual slides. They will all be in the style you’ve just created!X out of Edit Master


Here’s an example of the custom theme I made for a presentation about Google Classroom, in the Edit Master view: Edit master view

 

And in the Slides view:

Edit master my slides

 

So, I’ve got my little customized Google Classroom person google classroom logo with love speech bubble hanging out in the corner of all slides except Title slides, I have a dark background with yellow title text and white body text to match the colors of the theme, and I have the ability to change it all on a whim in seconds.

Next time you create a presentation with Google Slides, try out some of the techniques here to ensure you’re communicating to your audience that the topic is important and worthy of their consideration. A thoughtful custom theme will make that impression. Using Edit Master can help you to fine-tune your slides and see instant changes across your entire show.

Use CTRL for Multiple Attachments

Oftentimes, when  posting assignments to Google Classroom, or emailing someone, I need to attach more than one Google Drive item or PDF. If I click on one file I need to attach, then click another one, the selection just switches between the two. Rather than going through the attachment process multiple times, holding down the CTRL key while I click each one allows me to select as many files as I want! Keep this in mind next time you’re sending or posting  some attachments.